Keyboard short cut keys for MS office 2010 Version, its very help full to work with MS Office Tool
RIBBON AND MENUS
Hide or Show Ribbon | Ctrl F1 |
Activate Tabs | Alt then letter, eg R for Review |
Perform Action | Enter |
Cancel | Esc |
Show Shortcut Menu | Shift F10 |
FILES
New File | Ctrl N |
Save File | Ctrl S |
Save As | F12 |
Open File | Ctrl O |
Print | Ctrl P |
Close File | Ctrl W |
EDITING
Delete to left | Backspace |
Delete to right | Delete |
Delete previous word | Ctrl Backspace |
Delete next word | Ctrl Delete |
Cut | Ctrl X |
Copy | Ctrl C |
Paste | Ctrl V |
Find | Ctrl F |
Find Next | Alt Ctrl Y |
Replace | Ctrl H |
Redo Last Action | Ctrl Y |
Undo | Ctrl Z |
MOVING AROUND A DOCUMENT
To any location | Up,down,left,right cursor keys |
Left one character | Left Arrow Key |
Right one character | Right Arrow key |
Left one word | Ctrl+ Left Arrow key |
Right one word | Ctrl+ Right Arrow Key |
Beginning of line | Home |
End of line | End |
Next line | Down Arrow Key |
Previous line | Up Arrow Key |
Next paragraph | Ctrl+Down Arrow Key |
Previous paragraph | Ctrl+Up Arrow Key |
Top of Previous Page | Ctrl PageUp |
Top of Next Page | Ctrl PageDown |
Previous window | Ctrl Shift F6 or Alt Shift F6 |
Next screen | PageDown |
Previous screen | PageUp |
Bottom of Window | Alt Ctrl PageDown |
Top of Window | Alt Ctrl PageUp |
Top of document | Ctrl Home |
Bottom of document | Ctrl End |
Go To | Ctrl G |
Previous revision | Shift F5 |
VIEWING A DOCUMENT
Normal View | Alt Ctrl N |
Outline View | Alt Ctrl O |
Print Layout View | Alt Ctrl P |
Show/Hide Non Printing characters | Ctrl Shift * |
Split window | Alt Ctrl S |
SELECTING TEXT
F8 Selection | |
Word | F8 twice |
Sentence | F8 three times |
Paragraph | F8 four times |
Whole document | Ctrl A or F8 five times |
Shrink selection | Shift F8 |
Shift Selection | |
Across/down | Shift with cursor keys |
End of line | Shift End |
Beg. of line | Shift Home |
End of document | Shift Ctrl End |
One paragraph | Shift Ctrl Down Arrow Key |
One page | Shift PageDown |
IN OPEN AND SAVE DIALOG BOXES
Views | Alt 5 |
Look in: list | F4 |
Create New Folder | Alt 4 |
Previous folder | Alt 1 |
Up One Level | Alt 2 |
Update file list | F5 |
INSERTING
Date | Alt Shift D |
Line Break | Shift Enter |
Non-breaking hyphen | Ctrl Shift Hyphen |
Non-breaking space | Ctrl Shift Spacebar |
Optional hyphen | Ctrl Hyphen |
Page Break | Ctrl Enter |
Page Number | Alt Shift P |
SPELL CHECK & THESAURUS
Spelling and Grammar | F7 |
Thesaurus | Shift F7 |
FORMATTING CHARACTERS
Font dialog box | Ctrl D |
Clear manual character formatting | Ctrl Spacebar or |
Copy Formatting | Ctrl Shift C |
Paste Formatting | Ctrl Shift V |
Change Case | Shift F3 |
All Caps | Ctrl Shift A |
Bold | Ctrl B |
Italics | Ctrl I |
Small caps | Ctrl Shift K |
Subscript | Ctrl = |
Superscript | Ctrl + |
Symbol Font | Ctrl Shift Q |
Underline | Ctrl U |
Underline words only | Ctrl Shift W |
Double Underline | Ctrl Shift D |
Grow font 1 point | Ctrl ] |
Shrink font 1 point | Ctrl [ |
Grow font to next available size | Ctrl > |
Shrink font to next available size | Ctrl < |
FORMATTING PARAGRAPHS
Clear manual paragraph formatting | Ctrl Q |
Left align paragraph | Ctrl L |
Justify paragraph | Ctrl J |
Right align paragraph | Ctrl R |
Centre paragraph | Ctrl E |
Single spacing | Ctrl 1 |
1.5 line spacing | Ctrl 5 |
Double spacing | Ctrl 2 |
Add/Remove 12 pt space before paragraph | Ctrl 0 (zero) |
Increase Indent | Ctrl M |
Decrease Indent | Ctrl Shift M |
Hanging Indent | Ctrl T |
Decrease hanging indent | Ctrl Shift T |